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EVENT PLANNING: A GUIDE The process of organizing for activities that will make the event successful is known as event planning The proper management of the system is usually ensured by an event planning DJ. For a successful event, a process has to be followed to achieve the best results. To begin with, goal and objectives of the event have to be put in place. Then come up with a committee that will work on various, duties in the event. The event manager, Chairpersons of various subcommittees such as the speakers, venue management, entertainment, publicity, volunteer management and sponsors are the committee members. Set a date for the event if it is an event that does not happen often. When coming up with the date ensure that enough time is provided for the planning of the event that is 4-6 months. Ask around from some main participants in the event to ensure that the event will not interfere other events that are celebrated by everyone. Create a brand for your event that will make people yearn to attend it. To brand your event well you can use appealing themes that will attract people to the event. Think of coming up with a slogan that will describe your event in a nutshell. Afterwards, develop a logo that will make people identify with your event at first sight. Have the logo, the theme and slogan included in the publicity items such as the water bottles, T-shirts, bags, caps among others.
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Generate a master plan that incorporates all the features of the event. The master plan will involve includes the venue, logistics, presenters, entertainment, publicity, registration, partner management and volunteer management. Control the registration, budget, guests and speakers list and keep it updated so that you know the progress. To ease the process of registration, opting for an online registration is more efficient than manual registration.
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For the success of the event, involve both the sponsors and partners. Get support from sponsors from both the private and national organization to help in funding a portion of the event. Products can be given out to some of the business companies in exchange with support for the event. Involve the organizations in the event planning and some of the needs will be taken care of like the venue or any other form of support. A publicity platform will help a lot in the publicity of the event. The post-event thank you letters, acknowledgement from sponsors and articles with various messages about the event’ success should be incorporated in the plan. Establish a budget that incorporates all the things that were in the event master plan. Lastly, do an evaluation process to know how successful the event will be. Louisville Event Planning provides event planning services that is incorporated with a DJ who will ensure all software are working well.